Procedure For Issue of Duplicate Share Certificate in India

Share Connection has a team of professional experts to help shareholders navigate the complex procedure for issue of duplicate share certificate in India. We provide them with end-to-end assistance in issuing duplicate certificates, from gathering documents, suggesting legal steps, submitting applications, and ensuring each procedure is followed properly. They ensure to avoid delays, monitor the verification and issuance process and finally get it delivered to the shareholders.

Why Issue Duplicate Share Certificate?

A Share Certificate is the legal proof of ownership of shares in a company. It is an essential document that helps shareholders receive dividends and exercise their voting rights. Today, most of the trading happens online. A demat account is the first thing that shareholders make before buying shares. However, there are still many of them who have physical share certificates or haven’t converted them into digital ones.

The physical certificate is prone to getting lost, misplaced, stolen and damaged. In case of name change, a new certificate needs to be issued. SEBI (Securities and Exchange Board of India) has set a definite procedure for issuing duplicate share certificates. Here are the steps for issuing a duplicate certificate:

Notifying the shareholding company about the loss or need for a duplicate certificate. They will cease the transfer of shares or any activity related to shares to avoid any fraudulent activities.
Writing an official application where certain documents need to be attached. These documents are a letter of indemnity, affidavit, FIR copy in case of stealth, proof of share ownership, and ID proof.
This is submitted to the company’s Registrar or Transfer Agent along with a nominal fee.
The company reviews the application and verifies the credibility of each document.
The application is moved to the board of members who approve the procedure of issuance.
If the company is listed, the certificate is issued within 45 days. If unlisted, it must be issued within 3 months of application submission.
The company maintains a record of duplicated share certificates in the name of the owner of the shares.

Why Choose Share Connection Services?

As we can see there are many complex procedures involved in the issue of duplicate share certificates. To help you navigate through the legal proceeding, gather the right documents, and communicate with the company to monitor the progress and keep track of the application status, our expert team consisting of CA, CS, lawyers and Relationship Managers help shareholders receive the duplicate share certificate within the stipulated time without rejection. Therefore, choose Share Connection to walk through the procedure for issue of duplicate share certificate in India.